Videoing in for your meetings during the COVID-19 Lockdown

We are hard-wired to engage with those we trust, and this hard-wiring has led to a constant push for greater interaction and connection on the Web

Keeping an organization in sync and ensuring continuity requires consistent and reliable business communications. They are a lifeline for employees who must depend on their teams, customers, and partners scattered around the world to get work done.

Typically, home internet is not as robust as your office network. This means that if you have all your family members streaming movies and playing games, you might experience bandwidth issues. Zoom, Go to Meeting, Skype, Google meet and so on you need one that will not let you down.

www.Zoom.us has definitely emerged as the most preferred by millions across the globe. Despite immense backrush over the last, few weeks over the Zoom hijacking, or Zoom bombing that has been happening where uninvited guests and images would invade your next meeting. Zoom has highlighted on some few tips to help Secure your meeting experience and make sure this does not happen to you.

Your office setup might be dialed on your security preferences, but your remote working setup might need some help.

  1. Update to the latest version
  2. Lock your meeting and require a password to join
  3. Enable the Waiting Room feature and admit/boot users only when you’re ready to have them join
  4. Restrict meeting participants to only authenticated users with the same domain
  5. Enable a watermark on audio and video if your meeting content is sensitive
  6. Limit screen sharing to content from a specific application rather than your entire desktop, so participants cannot accidentally get eyes on something they should not.

One of my other favorite feature with zoom is that in cases of compromised bandwidth, Zoom will prioritize your audio over your video to make sure you are heard. 

 

Here are also some Security Enhancements that were launch on the 5th April 2020

Meeting Passwords Enabled “On”

Going forward, your previously scheduled meetings (including those scheduled via your Personal Meeting ID) will have passwords enabled. If your attendees are joining via a meeting link, there will be no change to their joining experience. For attendees who join meetings by manually entering a Meeting ID, they will need to enter a password to access the meeting. 

For attendees joining manually, we highly recommend re-sharing the updated meeting invitation before your workweek begins. Here’s how you can do that:

Log in to your account, visit your Meetings tab, select your upcoming meeting by name, and copy the new meeting invitation to share with your attendees. For step-by-step instructions, please watch this 2-minute video or read this FAQ.

For meetings scheduled moving forward, the meeting password can be found in the invitation. For instant meetings, the password will be displayed in the Zoom client. The password can also be found in the meeting join URL.

Virtual Waiting Room Turned on by Default

Going forward, the virtual waiting room feature will be automatically turned on by default. The Waiting Room is just like it sounds: It’s a virtual staging area that prevents people from joining a meeting until the host is ready. 

How do I admit participants into my meeting? 

It’s simple. As the host, once you’ve joined, you’ll begin to see the number of participants in your waiting room within the Manage Participants icon. Select Manage Participants to view the full list of participantsthen, you’ll have the option to admit individually by selecting the blue Admit button or all at once with the Admit All option on the top right-hand side of your screen.  For step-by-step instructions, please watch this 2-minute video.

Check out these resources to learn How to Manage Your Waiting Room and Secure Your Meetings with Virtual Waiting Rooms.

For more information on how to leverage passwords and Waiting Rooms to secure your meetings, please visit Zoom Knowledge Center, attend a daily live demo, or visit the Blog.

Please reach out to Zoom Support Team if you have any questions at support@zoom.us.

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